Fall
2002 Middle Kingdom Crown Tournament
Bid
proposal by the Shire of Baile na Scolairi
** Please note this bid has a deadline of December 31, 2001. There are other groups looking at this site for the same date, and in all fairness to the site (which has been very accommodating), we cannot keep them in limbo for an extended period of time.
Basic Event Info:
Fall 2002 Crown Tournament, Saturday October
19, 2002
Hosted by Shire of Baile na Scolairi,
Bloomington/Normal, IL
Proposed site: Scottish Rite Temple, 110 E. Mulberry, Bloomington, IL 61701
- Contact: Dave Young, #309-828-6077
Fees: Site:
$8.00
Feast: $10.00 before 10/1/2002, $12.00 after
Lunch: Undetermined at this time
Merchants: $10.00 w/o tables provided, $20 w/tables – MUST pre-register
Site Restrictions: Dry site, no pets, no
smoking
Site is Handicap accessible – elevator and
ramps
Event Facility:
Overview:
The Scottish Rite Temple is located in downtown Bloomington, Illinois, on Business U.S. 51. Built in the 1920’s, this historic building is beautiful, with stained glass windows, a grand entryway, marble steps, arched doorways, and relief carvings.
Entryway: Large marble entryway has ample room for two Troll stations, and
is the main access point to the rest of the site (elevator is located on east
side of building, next to parking lot).
Stairs on either side, circle up to the Mezzanine. {pics. #3,
#4, #5}
Dining hall: Main area of site that will be used for heavy fighting and
feast. This 11,600 sq. ft. hall (142’ x
82’) has hard floors, Romanesque columns, 13.9ft ceilings, chandeliers, and
lots of windows. There is space for 4
lists, merchants, risers for thrones, and plenty of space for gathering of the
populace. There is also ample room for
hanging banners. {pics. #6
& #7}
Old Demolay
Room: This 28’x40’ room is
located just off of the dining hall, and will be used for merchants (along with
part of the dining hall). {pic.#8}
Kitchen: Massive and well equipped for feast preparation. There are separate cold storage (freezer and
refrigerator) and serving areas, commercial dishwasher, icemaker, and lots of counter
space. More than 500 could be served at
a sitting (but our Feastocrats are not that mental!). {pics.#9
& #10}
Mezzanine: Mezzanine space will be used
for the A&S Crafters Faire. It is
one floor above, and overlooks the entryway.
This 270º balcony above the entryway is also the main entrance to the
Auditorium.
Auditorium: Will be used for fencing and court. Seats 1,321 in static seating and is also handicapped
accessible. Stage (40’ x 56’ fighting
space) has low-rise steps and ramps, and a beautiful cathedral backdrop with a
“stained glass window”. Sections of the
auditorium seating can also be used for classes, bardic, or just visiting.
{pics. #12 #13
#14 #15}
Darrah Room: This 22’x28’ room is
located on the left side of the Mezzanine, and is set up as a conference room
with tables and leather chairs. With
banks of windows on two sides, and glass doors leading onto the Mezzanine, it
can be used as a scribe’s, meeting, or
classroom.
Library: Located on the right side of
the Mezzanine (directly across from the Darrah Room), it can be used as a small
quiet room for TRM, or a scribe’s room.
Children’s Activity Room: This 23’x22’
room is set up for children’s activities.
Complete with small desks and it’s own single bathroom. This space could
also be used as a classroom if needed.
Lady’s Dressing
Room: Located to the
right of the auditorium, this large room is 22’x77’, and would be perfect for a
Royalty room. It is large enough for
all to share, has it’s own bathroom, plenty of mirrors and hanging space, and
could be sectioned off with portable walls.
Big enough to hold peerage meetings if needed, and still leave plenty of
room for the royalty & staff to spread out. The elevator and stairs are
next to the room for easy access.
Men’s Dressing Room: Located to the left of the auditorium, the
large 24’x 63’ room will be used as the Men’s/Fighter’s dressing room. Complete with 6 shower stalls, this room has
lots of room for “guy” stuff and plenty of mirrors too. {pics. #19
#20 #21
#22}
Balcony Alcoves: There are two lovely
alcoves that lead up to the balcony in the auditorium. They both have a brocade couch and two
chairs. These would be very nice for
vigiling or just a quiet place to visit.
Misc. Dressing Rooms: There are 3 other
dressing rooms on the 3rd floor, each having their own
bathroom. Could be used for small
meeting, or “just to get away from everyone” rooms.
“Somewhere in-between” level: (Diagram
#2)
Stagehands Room: Located beneath the stage, this room would
be used as the Shire room, or a meeting room.
Furnished with couches, dining table & chairs, and bathroom.
Misc. Dressing Room: Also located beneath the stage, this room
has two shower stalls, is easily accessible from the dining room and stage,
and would be used as the Lady’s/Fighter’s dressing room. It also has it’s own bathroom facilities,
couch, and chairs.
Additional Facility Comments:
There is ample parking surrounding the site
within two blocks. There will be space
for loading/unloading. Any overflow can
park in the city garage two blocks away.
We will have attendants (von Brandenburg’s) to help with parking.
Restrooms are plentiful, at least two per
floor, along with most rooms having their own.
Women’s room on 2nd floor is very large with a cloakroom
adjacent to it. Would be used as main
women’s changing room.
Open flames are permitted for feast (with the
promise from us we will not use helium balloons or dried flowers in close
range…..I of course told them helium was not period!)
Normally, they require we hire a
security person from their staff. They
are letting us go without since the von Brandenburg’s will be responsible for
it.
All tables and chairs are supplied (they have
plenty); the only extra fee is if merchants use them (this will be included in their merchanting fee).
Site is available Friday night for set
up. With the Earl Marshall’s approval,
we would also like to offer early inspections on Friday night to help
streamline the process on Saturday.
Tentative Schedule
(Times dependent upon TRM):
Activity: Time: Venue
(tentative):
Pre-Inspections
& site set-up 8:00
– 10:00 pm – Friday Dining
hall
Site
opens to populace 9:00
am
Crown
Tourney sign-in & inspections 10:00
– 11:00 am Dining
hall
Fencing
sign-in & inspections 10:00
– 11:00 am Auditorium
Grand
Processional 11:15
am
Dining
hall
Crown
Tourney 12:00
pm
Dining
hall
Fencing
Tourney 12:00
pm
Auditorium
A&S
display All day until 5:00 pm Mezzanine
Merchanting All
day until 5:00 pm Demolay
Rm. & Dining hall
Lunch Noon
(till food sells out) Entryway
Children’s
activities (not babysitting) All
day until 4:00 pm Children’s
Room (3rd floor)
Feast 6:00
pm Dining
hall
Evening
Court 8:30
– 9:00 pm start Auditorium
Peerage
meetings At
TRM’s pleasure Darrah
Rm or Royalty Rm
Crown
Tourney Ball After
Court Dining
hall
Site
Closes to populace 11:00
pm
Tentative Preliminary Budget:
Anticipated Revenues:
Site Fees**: 300 pre-registrations @ $8.00……………………… $2,400.00
350 on-site fee’s @ $8.00………………………….. $2,800.00
(**Figures are conservative.)
Feast
Fees: $10 x
150…...…….…………………………………$1,500.00
Anticipated Revenues Subtotal…………... $6,700.00
*We
have the funds available for start-up, so we are not in need of a loan source.*
Anticipated
Expenditures:
Facilities Cost: Rental of building………………………………….................$2,000.00
(Deposit of $500.00, due 60 days after contract is issued)
Stage Hand (required) for 12 hours…………………... $144.00
2 hours for set up Friday night………………………... $120.00
Feast: Feast to serve 200 (break even at ¾)….……………..$1,125.00
(150 feasters plus head table, servers & kitchen crew)
Print Materials: Event flyers and site programs (thanks to Lady Ellen) – Free!
Autocrat Expenses: Mailing & phoning……………………………………...$50.00
Site supplies (site tokens, decorations, etc.)…………... $300.00
Hotel room for TRM (two nights)…………………..…. $200.00
Staff Supplies…………………………………………... $50.00
Anticipated Expenditures Subtotal………..$3,989.00
Summary: Anticipated
Revenues………………………………...........$6,700.00
Anticipated
Expenditures…………………………- $3,989.00
Anticipate
Profit………………………………….….$2,711.00
Estimated Breakeven Number………………………...….500
Event Staff:
Autocrat: Lady Angelique d’ Herisson
(Renee LeVeque #309-829-2474),
email - scahedgehog@aol.com
Deputy Autocrat: Lady Vivienne de la
Chartreuse (Andrea Rediger #309-365-7781),
email – (see below under Troll)
Local Marshals in Charge:
Heavy: Master Chen-Tzu (Charles Jones #309-432-2631), email - chentzu@maxiis.com
Rapier: Lord Hals Styrkarsson (Jason Paul #309-821-1882),
email – jcpaul@milton.mlb.ilstu.edu
Heavy List Liaison: Baroness Julienne
la Follette (Samantha King #309-829-7901),
email – k_Samantha@hotmail.com
Feastocrats: Her Ladyship Ellen of the
Scholars (Cindy Baker #309-827-4358),
email – cebaker@ilstu.edu
Lady Berengaria Mordaunt (Patty Kocot #314-781-3210),
email – Avery@i1.net
Lunch Coordinator: Lady Kytte Wynpenny
(Barb Laff #309-268-9641), email –
Kyttewyn@aol.com
Troll: Lady Vivienne de la Chartreuse
(Andrea Rediger #309-365-7781),
email - A separate email account will be set up expressly for Troll at that time.
A&S Liaison: Lady Eithne ni
Cheallaigh ThirChonaill (Sheila Hufeld #309-452-0749),
email – smhufel@ilstu.edu
Merchant Liaison: Lady Francesca
Ambrogini (Julie Oller #309-661-4684), email – jeoller@ilstu.edu
Security & Parking: Sir Gunther von
Brandenburg (John Boehme #815-654-3208) and Household,
email – gunther@xta.com
Royalty Liaison: Lady Mary Buchanan
(Marilyn Mehl #309-452-3400),
email – memehl@gw.orl.ilstu.edu
Herald: Maistir Rory mac Feidhlimidh
(Kevin Conlin #309-454-7499), email – klconlin@ilstu.edu
Children’s Activities: Guenivere (Wendy
Sovich #309-662-8034), email – glowgoyle@yahoo.com
Chirurgeon: Member of shire and event
staff is an RN/BSN and surgical nurse.
Hotel Coordinator: Baroness Aileen
Fitzwilliam (Dawn Conlin #309-454-7499),
email – LdyFtr@aol.com